Job Description (Roles and Responsibilities)
Main Purpose of Job:
Provide admin support to the Corporate Services section.
Roles and Responsibilities:
The priorities of the role will be to:
- Provide admin support to the Corporate Services section.
- Provide cover for Estates and Protocol officers, during periods of leave and sickness
- Human resources, including set up arrangements for new arrivals and departures, Support to the L&D champion, support HR manager preparing contracts, monitoring contract renewals
- Medical services; Provide admin support for Country based staff Health Insurance and UK based staff ambulance services. Provide support to the DCSM for managing local medical providers
- Prepare monthly spend forecasts for L&D and Medical Insurance
- Arrange accommodation for incoming visitors and new members of staff and manage the relationship with hotel providers
- Support UK based staff set up bank accounts and follow up process
- Support UK based staff / spouses with float, settling into post
- Support procurement activity for the whole section
- General admin duties
Essential qualifications, skills and experience
- Working in similar roles (managing admin tasks, deadlines, delivering results to different stakeholders).
- Basic IT knowledge (e.g. Microsoft).
- Basic procurement knowledge.
- Advanced Spanish/English skills
Desirable qualifications, skills and experience
- Stock Management
Required behaviours
Changing and Improving, Managing a Quality Service, Delivering at Pace, Working Together
Application deadline Application deadline - day Application deadline - month Application deadline - year
28 May 2023
Grade
Administrative Assistant (AA)
Type of Position
Full-time, Permanent
Working hours per week
37.5
Region
Latin America and Spanish speaking Caribbean
Country/Territory
Venezuela
Location (City)
Caracas
Type of Post
British Embassy
Number of vacancies
1
Salary Currency
USD
Salary
$1018 monthly
Start Date Start Date - day Start Date - month Start Date - year
12 May 2023
Other benefits and conditions of employment
The successful candidate must be eligible to work and live in Venezuela. Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Additional information
The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and an enriching learning and development opportunities.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
